[01] MONDAY
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Onboarding: Users begin by setting up their workspace, creating boards, and customizing workflows.
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Dashboard: Provides a visual overview of projects with customizable columns and statuses.
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Task Management: Tasks are added as items on boards, with options to assign team members, set deadlines, and track progress.
✔ Intuitive and visually appealing interface: Modern dashboard design enhances user experience.
✔ Highly customizable: Over 200 templates available to
tailor workflows.
✔ Seamless integration: Integrates with various
third-party applications.
✖ Pricing model can be confusing: Per-seat pricing may be unclear to some users.
✖ Minimum team size requirement: Paid plans require a minimum of three users.
✖ Limited free trial: Offers only a 14-day free trial period.
✖ Agile sprints functionality may be clunky: Not as smooth for agile project management.
✖ Time tracking requires Pro account: Feature not available in basic plans.
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Onboarding: Users create a workspace, set up projects, and add tasks.
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Task Management: Tasks can be organized into lists or boards, assigned to team members, and scheduled with due dates.
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Progress Tracking: Features like timelines and dashboards help monitor project status.
✔ User-friendly interface: Clean design makes
navigation straightforward.
✔ Flexible task management: Supports various project views (list, board, calendar).
✔ Robust collaboration tools: Facilitates team communication through comments and mentions.
✔ Comprehensive integration options: Connects with numerous third-party apps.
✖ Steep learning curve for advanced features: May require time to master all functionalities.
✖ Limited advanced reporting: Basic reporting features may not suffice for all users.
✖ Storage limitations: File attachment size is restricted.
✖ Cost considerations: Advanced features are available only in paid plans.
Introduction
Intuitive system for seamless
team and project management
Headcount allocation is an intuitive and advanced system for managing teams and projects. Its purpose is to provide team managers with intelligent tools for aective human resource and task management. The system enables rapid problem identification, management of complex scenarios, and tailored solutions to streamline daily operations and enhance collaboration between managers and employees.
Identifying challenges
Smart Project Management:
Matching the Right People to the Right Tasks
In many teams, project management requires precise alignment between project needs and employee characteristics. Each project is unique in its nature, technical, and operational requirements, necessitating the assignment of the right people to the right tasks.
63%
Organizations struggle to find employees with specialized skills like Python or advanced English for global roles.
67%
Of managers admit they struggle to quickly find replacements during unexpected absences, leading to productivity losses of up to 30%.
74%
Of employers report difficulties filling positions due to a lack of qualified candidates.
73%
Of project managers claim that implementing automated systems has reduced human errors and improved employee-role matching.
20%-25%
Of employees are absent from work annually due to maternity leave, military service, extended vacations, or illnesses (global market data).
47%
Of managers state that mismatches in employee skills and project requirements result in delayed project timelines and lower quality outcomes.
Competitors
Monday vs Asana:
Workflows, UI, and Key Features
In evaluating project management tools, I conducted an in-depth analysis of two prominent platforms: monday and Asana. assessment focuses on their general workflows, user interfaces, and key features to understand how each facilitates project and task management. Bymining their strengths and weaknesses, I aim to provide insights into which platform may best align with various team needs and project scopes.
Empathising with site owners
"I've been a project manager for 5 years, and not a week goes by without facing staff shortages. It slows down our workflow and frustrates the companies we work with."
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Dana excels at coordinating teams and meeting deadlines but often faces challenges due to staffing shortages, especially when managing her 130 employees.
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Role: Project Manager
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Experience: 5 years
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Location: Israel, Tel-Aviv
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Enhance operational efficiency of the teams she manages.
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Meet deadlines and ensure client satisfaction.
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Discover tools and technologies to optimize resource allocation.
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Staff shortages leading to workflow delays.
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Increased pressure from clients due to delays and missed deadlines.
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Difficulty finding quick solutions to fill team gaps.
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Information Architecture
Clear structure:
Professions, Hard Skills, Soft Skills
To create a clear and intuitive system, I structured the platform into distinct categories, ensuring seamless navigation and accessibility. The main segmentation includes Professions, Hard Skills, and Soft Skills, allowing project managers to explore relevant content efficiently.
By organizing information in this way, users can easily identify relevant career paths, technical expertise, and interpersonal skills. This structured approach enhances usability, supports decision-making, and ensures that content is both accessible and actionable.
Employee characteristics
Key roles
System's Solution
low-fidelity wireframes
Optimizing Navigation
with Tree Testing Insights
Evaluation via Tree Tests To ensure an intuitive understanding of the site‘s structure I tested the sitemap on-site with potential users through so-called tree-testing by giving them relevant tasks, such as "Where would you click if you wanted to join a theatre group?" Based on the test results, the sitemap has been adjusted accordingly. By focusing on content placement and user interactions, I was able to refine the information hierarchy and optimize usability.
Design System
Typography
Font
Aa.
(Nunito Sans)
Headlines
Title
Weight: Bold, Size: 32px
Subtitle
Weight: Bold, Size: 24px, Line height: 20px
Color
Primary Brand
Dark Mood,
#1B2431
Dark Mood Light, #273142
Main Green,
#D9FD66
Light Blue,
#88E0E8
Text
Gray,
#D8D8D8
White,
#FFFFFF
Warning
Light Blue,
#88E0E8
Red,
#FF7B7B
Components
Conclusion
Data-Driven Product Dashboard:
Balancing Usability and Aesthetics
Designing this product management dashboard was both a challenge and a valuable learning experience. The main goal was to create a clear, data-driven interface that simplifies decision-making for product managers.
One of the biggest challenges was ensuring that complex data remained accessible and easy to interpret without overwhelming the user. Through usability testing, I would analyze navigation, data clarity, task efficiency, and user engagement to refine the experience further. This project deepened my understanding of data visualization and the balance between aesthetics and functionality.